Privacy Policy

Who we are

Our website address is:


When visitors leave comments on the site we collect the data shown in the comments form, and also the visitor’s IP address and browser user agent string to help spam detection.

An anonymized string created from your email address (also called a hash) may be provided to the Gravatar service to see if you are using it. The Gravatar service privacy policy is available here: After approval of your comment, your profile picture is visible to the public in the context of your comment.


If you upload images to the website, you should avoid uploading images with embedded location data (EXIF GPS) included. Visitors to the website can download and extract any location data from images on the website.


If you leave a comment on our site you may opt-in to saving your name, email address and website in cookies. These are for your convenience so that you do not have to fill in your details again when you leave another comment. These cookies will last for one year.

If you visit our login page, we will set a temporary cookie to determine if your browser accepts cookies. This cookie contains no personal data and is discarded when you close your browser.

When you log in, we will also set up several cookies to save your login information and your screen display choices. Login cookies last for two days, and screen options cookies last for a year. If you select “Remember Me”, your login will persist for two weeks. If you log out of your account, the login cookies will be removed.

If you edit or publish an article, an additional cookie will be saved in your browser. This cookie includes no personal data and simply indicates the post ID of the article you just edited. It expires after 1 day.

Embedded content from other websites

Articles on this site may include embedded content (e.g. videos, images, articles, etc.). Embedded content from other websites behaves in the exact same way as if the visitor has visited the other website.

These websites may collect data about you, use cookies, embed additional third-party tracking, and monitor your interaction with that embedded content, including tracking your interaction with the embedded content if you have an account and are logged in to that website.

Who we share your data with

If you request a password reset, your IP address will be included in the reset email.

How long we retain your data

If you leave a comment, the comment and its metadata are retained indefinitely. This is so we can recognize and approve any follow-up comments automatically instead of holding them in a moderation queue.

For users that register on our website (if any), we also store the personal information they provide in their user profile. All users can see, edit, or delete their personal information at any time (except they cannot change their username). Website administrators can also see and edit that information.

What rights you have over your data

If you have an account on this site, or have left comments, you can request to receive an exported file of the personal data we hold about you, including any data you have provided to us. You can also request that we erase any personal data we hold about you. This does not include any data we are obliged to keep for administrative, legal, or security purposes.

Where we send your data

Visitor comments may be checked through an automated spam detection service.


This website does not knowingly include information or content belonging to any person, organisation, association, or company (except where prior permission is gained). Wherever possible, use is made of URL links to other websites that contain relevant information or content.

Likewise, no information or content (including photographs, images, text or any other material) contained within this website is to be used by others, either privately or commercially, without prior written approval. Requests for approval should be forwarded by email. Requests for private use of information will normally be granted where appropriate recognition of the source is provided.

This copyright policy is not designed to stop any private use of information, but rather to keep a record of who is using the information and ensure that any information is properly referenced and acknowledged.

THS is a volunteer community organisation with the aim of creating a source platform for Toodyay genealogical and historical research. Nobody associated with the organisation is being paid or doing it for personal gain, but rather out of a sense of community spirit to benefit all historical researchers.

Unless otherwise specifically stated in writing, there is no intention to create legal relations between Toodyay Historical Society and any volunteer, sponsor, or donor.

The acceptance by Toodyay Historical Society of any sponsorship, donation or volunteer effort shall not under any circumstances be deemed to create a legally binding contract, nor is there any warranty or promise, implied or otherwise, that the information provided will result in any particular outcome.

Consent to retention and use by THS of personal data

In asking to be added to the THS membership I confirm that I understand and consent to the following:
My personal data (ie name and electronic contact details) will be retained for the purpose of mailing list management and the provision of updates regarding as per the benefits outlined in my membership package
My voluntary consent provides the legal basis for the processing of the data. There is no obligation for me to provide consent, but if I do not I understand that I cannot be a member.

The controller (the organisation responsible for my personal data) is Toodyay Historical Society Inc a Western Australian Incorporated organisation whose registered address is PO Box 32 Toodyay WA 6566, email

THS does not knowingly process the personal data of minors, and I confirm that I am over 18 years of age.

My personal data will be held indefinitely while I remain subscribed to the THS membership, and will be deleted; on request; if my email address ceases to operate; or if the membership ceases to exist.

I understand that I may withdraw my consent at any time, in which case my personal data will be deleted and I will be removed from the membership list. If I do withdraw consent, that will not affect the lawfulness of any processing of my personal data prior to the date of withdrawal. I also retain the right of full access to my data, to require THS to rectify any errors, and to object to any processing that I no longer agree with. All correspondence, including withdrawal of consent, should be sent by email to

My personal data will be retained in confidence by THS, and will not be used for any purpose other than those stated above. In addition to the THS membership manager, personal data may be processed by a limited number of trusted volunteers, including THS’s secretary. Such trusted volunteers have committed to handling all personal data in compliance with privacy requirements.

I understand that THS, as a small non-profit organisation, has to rely on the integrity of its trusted volunteers and on third-party platforms to maintain the security and integrity of my personal data, and risk should be assessed accordingly.

In the event that a viable software product results from this project, copyright in such product will remain with its individual open source contributors under the terms of the GNU Affero General Public License. HRE Ltd does not and will not own the product, nor any copyright in it, and accepts no liability for any use of the product, nor of the availability of support or product development. While HRE Ltd may assist open source volunteers who wish to develop or provide technical support for the product, HRE Ltd accepts no liability for such assistance.